Outlook How to Stop Screen Popups Every Time New Email Uploads

Last Updated on 28th January 2022

How to Plow Off Notifications in Outlook

Email is a necessary part of modern life and work, but while it'south now an of import method of communication, it'south not always great for productivity. Information technology may seem that email is a great way to aid you get more done, just the truth is, those e-mail notifications tin can exist highly distracting. Every time yous end what you're doing to read and respond to a new email, you're really just interrupting your workflow—and it can take an average of twenty minutes to fully get it back again. Instead of letting every new email distract you lot from your current task, why not turn off your notifications? Information technology'south easy to practise, and once you've gotten rid of those pesky popups, you may find your productivity is noticeably improved.

Turn Off Notifications in Outlook

In the Outlook desktop app, yous'll get a popup notification when you receive a new email, coming together request, or job request. These desktop alerts are turned on past default, and so if you don't want to receive them, yous'll need to turn them off. This is a quick and simple process.

1) Choose File > Options > Mail.

2) Nether Bulletin inflow, clear the check box for Display a Desktop Alarm.

3) Click OK.

If you later make up one's mind to enable Desktop Alerts just perform the same steps and put a check in the Brandish a Desktop Alert box.

Turn Off Outlook Notifications in Windows

Depending on how your workstation is fix, you may likewise need to turn off Outlook notifications in your Windows settings. This is another easy process that takes only a minute or two.

i) Right click on the Windows taskbar. Brand sure to click on a blank area rather than on an icon.

2) Cull Taskbar Settings.

3) Scroll downwards to the Notification area and click Select which icons appear on the taskbar.

4) Find the Microsoft Outlook entry. If there's more than than one entry for Outlook, observe the one with the subheading You have new unread email messages.

5) Make sure the slider is gear up to the Off position to disable taskbar notifications.

half dozen) Follow the same steps to re-enable notifications, and fix the slider to the On position.

Turn Off Notifications for a Single Outlook Account

What if you lot want to disable electronic mail notifications for a single specific business relationship, while leaving notifications active on other accounts?

To do this, you'll need to disable notifications for all accounts, and so create a new email alarm rule to use only to the accounts that you want alerts to be agile on. This is a slightly longer procedure than those higher up.

1) Follow the in a higher place process to plough off notifications in Outlook.

2) In the Home tab, choose Rules > Manage Rules & Alerts.

iii) Locate the Rules and Alerts dialogue box. Nether the Email Rules tab, click New Rule. This will start the Rules Wizard.

4) On the showtime screen, notice the Start from a blank rule section and click Apply rule on messages I receive. Then click Side by side.

5) On the next screen, click Next then cull Yes on the dialogue window that pops up.

six) On the next screen, check the box that reads brandish a Desktop Alert then click Next.

vii) On the next screen, for Step 1 cheque the box that reads except through the specified account.

For Pace 2 click the word specific. On the popup dialogue box that appears, cull the email account for which yous desire to disable notifications. Click the OK push button and and then click Next.

8) On the concluding screen, choose a proper name for the rule y'all just created. Brand sure the box labelled Turn on this rule is checked then click Terminate.

ix) Finally, click OK in the Rules and Alerts window.

In one case this process is complete, all accounts, except the ane you specified, will receive electronic mail notifications.

A Improve Way to Deal with Email

If you plough off notifications, you won't come across a note for every new email as it arrives. For some people, the idea of not receiving notifications may be a chip feet-inducing—after all, what if it'due south really important? Luckily, information technology's easy to ready your day to deal with email more effectively.

One selection is to designate one or more time points over the grade of the twenty-four hour period, during which you'll read and respond to new email. For example, these could be first thing in the morning, after lunch, and at the stop of the day. One time you've picked out some time blocks, put on your calendar and get into the habit of simply checking email at these times.

Alternatively, if you really feel you demand to check your email more than often, resolve to exercise it every 2 hours, or every hour. Merely eight% to eleven% of people expect a reply to an email in under an hour, but around xl% prefer a answer within ane 60 minutes—so, if you lot check email hourly, you lot're meeting or exceeding the majority of expectations.

For more tips and tricks to go more out of Outlook, get in bear on with ACUTEC today.

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Source: https://www.acutec.co.uk/blog/how-to-turn-off-notifications-in-outlook/